Privacy Policy

Last updated: 11 July 2025

Buckingham Football Club Youth (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website https://buckinghamfootballclubyouth.co.uk.

If you have any questions, you can contact us at:
📧 secretary@buckinghamfootballclubyouth.co.uk

1. What Information We Collect

We may collect and process the following personal data about you:

  • Personal Identifiers: Name, email address, and other contact details provided through website forms.

  • Information You Provide: Any information you submit via contact forms or registration forms.

  • Usage Data: Information about how you use our website (e.g. pages visited, time spent on site) through cookies and analytics tools.

  • Technical Data: IP address, browser type/version, operating system, and other technical information collected automatically.

2. How We Use Your Information

We use your information to:

  • Respond to enquiries and messages submitted through our website

  • Process registrations and communicate with players, parents, or guardians

  • Maintain club records and administration

  • Improve our website and services

  • Comply with legal obligations

We do not sell or share your personal data for marketing purposes.

3. Lawful Basis for Processing

We only process your personal data where we have a lawful basis to do so. These may include:

  • Consent – Where you have given clear consent (e.g. opting into a mailing list)

  • Contractual Obligation – To deliver services or respond to enquiries related to club activity

  • Legal Obligation – To comply with relevant legal requirements

  • Legitimate Interests – To operate and improve the website and services

4. How We Store and Protect Your Data

We take appropriate technical and organisational measures to safeguard your data. This includes:

  • Secure servers and website encryption (HTTPS)

  • Restricted access to data

  • Regular reviews of our data handling practices

Your personal data is stored within the UK and is not transferred outside the UK or EEA unless adequate protections are in place.

5. Cookies and Tracking

Our website uses cookies to:

  • Analyse website traffic (via tools like Google Analytics)

  • Improve user experience

You can manage or disable cookies through your browser settings. See our Cookie Policy for more details.

6. Third Parties

We may use third-party service providers (e.g. form builders, analytics tools, payment processors) who process data on our behalf under strict confidentiality and data protection agreements.

We will never share your personal data with third parties for unrelated marketing purposes.

7. Your Data Protection Rights

You have rights under UK GDPR, including:

  • Right to access – Ask for a copy of the personal data we hold about you

  • Right to rectification – Request corrections to inaccurate or incomplete data

  • Right to erasure – Request that we delete your personal data

  • Right to restrict processing – Ask us to limit how we use your data

  • Right to object – Object to our use of your data where we rely on legitimate interests

  • Right to data portability – Request a copy of your data in a machine-readable format

To exercise any of these rights, email secretary@buckinghamfootballclubyouth.co.uk

8. Data Retention

We keep personal data only as long as necessary for the purposes it was collected, including for legal or safeguarding reasons. When data is no longer needed, we securely delete or anonymise it.

9. Children’s Privacy

As a youth football club, we take children’s data protection seriously. Any data relating to players under 18 is only collected with consent from a parent or legal guardian and handled in line with safeguarding policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.

11. Contact Us

For any queries, concerns, or data access requests, please contact:

Email: secretary@buckinghamfootballclubyouth.co.uk
Website: https://buckinghamfootballclubyouth.co.uk

If you’re not satisfied with our response, you have the right to complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.